Built for skilled nursing operators
Every facility. Every shift.
One clear picture.
CarePilot360 brings census, staffing hours, and clinical quality from all of your buildings into one morning view — so you catch the miss the day it happens, not in next month's report.
The numbers exist. They're just in five places, a day late.
Census lives in a binder at the front desk. Staffing hours arrive in a spreadsheet export. Falls get talked about in morning meeting and written down nowhere a regional can see. By the time it all lands in one report, the week is over.
CarePilot360 replaces that with a two-minute daily entry, an automatic staffing import, and a dashboard that does the math — HPPD against target, agency burn, overtime risk, and clinical events — for every facility, every day.
The platform
What your regionals see each morning
HPPD, against target
Actual hours per patient day for every building, hit-or-miss status, and a 30-day trend. Overstaffed and understaffed both cost you — the dashboard shows which, where, today.
Census & payer mix
Daily census with private pay, Medicare, Medicaid, and insurance breakdown. Pending admissions and discharges tracked so tomorrow isn’t a surprise.
Staffing & agency spend
Staffing hours import in one upload. Agency utilization percentage, overtime watch, and per-employee hour tracking before someone crosses the threshold.
Clinical quality
Falls, changes of condition, medication issues, behaviors, open grievances, and dietary issues — logged in the same daily entry, trended across 30 days, visible per facility.
Alerts that find you
Missed census entry by 9pm? Multiple falls in a day? Agency over 20%? The right person gets an email that night — set once for the whole organization, tuned per facility.
Reports without asking
A daily operations report in your inbox each morning and a weekly rollup every Monday. Nobody compiles anything.
How it works
Three inputs. The rest is automatic.
01
Enter the daily census
Each facility spends about two minutes a day: census, payer mix, pending movement, and clinical events. One screen, or all facilities at once.
02
Import staffing hours
Upload the daily staffing export. Records deduplicate automatically, so re-uploads correct rather than double-count.
03
CarePilot360 does the math
HPPD calculates against each building’s target. Thresholds check themselves. Alerts and reports go out on schedule, in each facility’s own timezone.
Made for multi-facility operators, not retrofitted for them
Organization-wide defaults with per-facility overrides. Role-based access so an administrator sees their building and a regional sees them all. A full audit log of who changed what. Facility-local timezones on every deadline and every report.
It works the way a portfolio actually runs — one standard, with room for the building that genuinely is different.
- Multi-facility dashboard with per-building drill-down
- Org-level alert rules, overridable per facility
- CMS staffing compliance tracking
- Role-based access and full audit trail
- Daily and weekly email reports, automatically
See your buildings the way you've wanted to.
A 20-minute walkthrough with your own facility list is the fastest way to judge it.